Using Receiving Other Purchases

When you first enter the Other Purchase Orders option a Select An Other Purchase Order window will display the following options:

• EXIT – Select EXIT to leave this option.
• A list of previously entered Other Purchase Orders with the following fields:
  • PO Number
  • Status - Open, Pending, or Voided non-inventory purchase orders in the system.
  • Buyer ID
  • Open Date
  • Expected Date
  • Vendor ID and name
  • The Other Purchase Order header description if entered

Scroll to the Other Purchase Order to Receive and press Enter .. See Other Purchase Orders for more information.

1. At the Received field, enter the date the other purchase order was received and press Enter.

Command options will appear:

• Receive – Select Receive to enter the quantity received.
• Print - Select Print to print the Other Purchase Order without updating.
• Update – Select Update to save the received purchase order.
• Exit – Select Exit to exit the receiving option without saving the received quantity.

Select Receive to receive a line on the other purchase order.

2. The system will place you on the first line, press Enter to receive.

3. At the Received field, enter in the actual quantity received

4. At the Cost per field, enter the unit cost of the line item, or press Enter to leave the cost unchanged.

After completing a line entry, the cursor automatically moves to the next line. Press Enter to receive this line item, or use the arrow keys to select a different line.

5. When you are finished receiving all the line on the other purchase order, scroll to the <EXIT TO MESSAGE LINE> line and press Enter.

8. Command options will appear:

• Receive – Select Receive to Change the quantity previously received.
• Print - Select Print to print the Other Purchase Order without updating.
• Update – Select Update to save the received Other Purchase Order.
• Exit – Select Exit to exit the receiving option without saving the received quantity.

Select Update to save your work. The status of the purchase order will now be pending.

9. "Print Purchase Order? No/Yes" will appear based on form printing settings for Received Purchase Orders (PR) in Purchasing Options.

• Select no if you do not want to print the purchase order.
• Select yes if you want to print the purchase order.

10. Command options will appear allowing you to print or choose from a set of other print options.

Important: Your changes will not be saved unless you select Update.

Note: As long as this order is not completed, you may come back to this order to make additional changes.

Use the Available Actions link for more information

Security Required : Purchasing - Other Receiving